wedding organization
The Bride Link
Editorial Category: 
Thursday, July 16, 2020

Wedding Organization Advice

Wedding Organization Advice

Welcome to The Bride Link podcast, your home for expert wedding planning advice! Getting organized for wedding planning is more difficult than it sounds. How to organize wedding planning takes practice, discipline, and some research. Executing the perfect wedding is incredibly challenging, especially if you've never planned one before. However, with the right tools and motivation, you can absolutely do it! We always recommend hiring a professional, the bride cannot also act as the coordinator. So, if you've decided to plan your wedding, the first step is to choose who's going to help you and who will be in charge the day of. Use our tips for getting organized and score your FREE copy of our Floral Cheat Sheet to help you on your way!


Creating Your ASANA Task List

We're going to talk all about how to stay sane, organized, and on top of your wedding planning! As far as it comes to time management planning, a wedding can be overwhelming and there are so many tasks to do. It can be hard to keep track of everything! I'm going to give you a few tips today on how to organize your tasks, how to organize some of your photos, and inspiration and also just how to organize your time better. 

First and foremost, let me give you a little tip about a project management tool that we use in my own business that helps keep our entire business running smoothly. We use something called ASANA.

It's a free website where you can sign up to help organize tasks and it also has an app within it! You can assign different tasks to different projects, you can allow yourself to create a list of different tasks. You can even have subtasks within a task! You can assign a due date, write a description about a project, and also send attachments. If you have a paid plan like me, you can assign some of your tasks from one person to another. 

Now, you might not have to go as far as getting a paid plan because they do have a free option, but I love using a sauna. When I start wedding planning for clients, what we do is we make individual projects for clients within a sauna. Then we put in those projects, each different task that needs to be taken care of. We can add attachments as needed.
We can do descriptions just explaining the overall task and then also you can comment on these individual tasks to create notes. This helps me and my team because when they write comments, I know exactly what tasks they're talking about. 

If you plan to use ASANA to help complete your wedding task list and your to-do list, my recommendation would be to use your Asana account for each individual project and vendor category. So for example, create a photographer, catering, and venue task. What I love about this tool is that it can connect with your Google calendar! It's easy to assign due dates on your tasks in Asana, they'll automatically show up on your calendar. Super helpful!

Using Asana has streamlined our business and honestly what I do every morning. I wake up, I look at my assigned task list and decide who I can assign other tasks to. Who can complete some stuff for me? And then I'll go down the list of tasks and I'll start assigning it to people that work for me. You could do the same thing with your ASANA account, except instead of it being people that work for you, it could be people that have volunteered to help you with your wedding plans. It also keeps track of who got assigned what.

My favorite part is as soon as you mark your task complete, there's a unicorn that will jump across your computer screen! It makes you feel really good about yourself and about getting your tasks done! I also love that it's an app, so I can have it with me on my phone at all times so I can check it as needed.

It even connects with Siri if you have an office phone, so you can verbally tell Siri to add a task to your ASANA list and it'll just show up easily. There's also an extension that you can use for Google Chrome if you want to attach it to an email. Then as an email gets sent, you could allow that email to become a task in Asana. So it's a great tool just to use to keep your task list organized. 


Build Seperate Pinterest Boards 

The other tool that I recommend and it's no secret to anyone, is Pinterest. Using Pinterest to keep all of your inspiration in one place can help your consultations with vendors, like a florist. But, keep in mind that Pinterest can allow you to get overwhelmed with inspiration to the point where you don't even know where to start! So my best recommendation is to figure out the certain types of wedding you might want to have. And I said types with an “S”, plural. When you first get started, you might not know what type of wedding you want and you’ll have to narrow it down.

Maybe you'll have a Pinterest board for a destination wedding at the beach, another one in your local hometown that has 250 people, or a smaller more intimate wedding with a vintage theme that may or may not be close to home. Adding inspiration to these boards can help you narrow down your choices and then overall you can start to get a feel for what you like best. Then I would create a secret Pinterest board where you put your inspiration that you're truly going to use for the event you've chosen to have. This is the board that you can share with your wedding professionals to help explain what your vision is for your event. It comes in handy when you're talking about aesthetics and design with vendors like the florist and your event designer, so they can create and deliver exactly what you're looking for.


Exclusive Wedding Only Email Address

Another tool that I find handy is email! I know that that's silly, but creating an email specifically for your event so that way it keeps it separate from your work email can be critical. A separate email will help you navigate the amount of information and communication that's going to be thrown at you and you're wedding planning dreams. It'll also help keep you sane because if you're working on school, you don't need to have an email come across about your wedding while you're studying for a test. You start getting distracted and stressed out about wedding planning.

Remember to do is keep your life separate! That way you can have everything in a different compartment that is easy to search. You can manage your time better and you won't be trying to multitask to the point where you're just stressing yourself out. Also, I won't lie, when you start giving out your email to various businesses and vendors, some people are going to spam you! So you're going to start getting some information that you may or may not have asked for. If you have a wedding only email address, it doesn't fill up your inbox much and then when the wedding's over, you don't have to deal with all of these advertisements filling up your inbox. 

So I know these were three simple tools that you could use to keep yourself organized insane for your wedding, but I just wanted to pass along this information in case you haven't thought of it yet. A wedding can be stressful and I hope that these tools help!

For more expert wedding planning advice, follow us @thebridelink

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