The Bride Link
Editorial Category: 
Tuesday, August 13, 2019

Wedding Layout Advice

Tips For Making A Wedding Floor Plan

Today we are going to talk all about floor plans and layout.  If you are creating your own for your wedding, we have Layout & Linens Cheat Sheet to make it really easy to plan guest seating, table sizes, and coordinating linens. Link is below!  But first, let me give you just a few layout tips.

  • Know your venue! Before you can do the layout, of course, you need to know where you’re holding your wedding. This way you know dimensions or if anything you had planned needs to be moved around.  

  • Make a to scale bird's eye view map. Include all tables, chairs, and vendor setups in your floorplan and make everything to scale so you know it will fit! 

  • Dance Floor. Make the dance floor the center stage or where people can easily view it. This way guests can see all activities such as bouquet toss, cake cutting, and any dances on the floor while sitting at their tables. 

  • Moderate things. Remember to keep the dance for an appropriate size for however many guests you have coming or for other items you may want to add to your reception. You don’t want the dance floor to be too big because it will look sparse and not too little to the point where you are touching each other.

  • DJ. Place the DJ near the dance floor. This will ensure that he or she can motivate guests to stay on the dance floor. He or she needs to be visible to interact with the guests such as when guests have music requests.

  • Table Positioning. Don’t position guest’s tables right by the speakers. It might be too loud for guests to relax and converse among one another. 

  • Think about your guests. Arrange the tables thoughtfully so that they are easily visible and accessible to all guests. Consider guests who are handicap or have a hard time walking. Then consider who seats with who if you plan on having a seating chart. 

  • Planning out congested areas. Consider how people will move throughout the space try to leave room for where certain areas might become congested like around the bar, buffet, and entrance. Try to make clear paths to each station and table.  

  • Think close by not on top of each other. Cluster all the fun. Don’t spread everything so far apart because you will circulate guests away from the dance floor. Stay vigilant that things don't become too crowded either. 

  • Bar. If you’re serving alcohol at your wedding, we generally recommend a bar for every 100 guests or so—ideally placed somewhere along a wall, by the dance floor, where it’s accessible but not in everyone’s way.

  • Don’t forget your VIPS. Reserve the tables closest to the two of you for your immediate families, and set aside tables that are farther from the band for lder guests.

  • Consider where your vendors will go. Keep a list of vendors who will stay on-site at your wedding and where they will be. This will also make planning your floorplan easier because then you can slowly start to add or move things around. 

  • Provide adequate space.  A good rule of thumb is to keep things 3 feet wide (that would fit a wheelchair or large body).  Keep in mind that chairs will be pulled out when placing tables. 

If you are creating your layout, we have a cheat sheet that explains the size of guests tables, how many guests fit at each, and which linens fit each size table.  This cheat sheet can be so valuable while you are putting together your reception layout, and you can download it using the link below.  For more expert wedding planning advice, follow us @thebridelink. 

Get Your Free Layout and Linens Cheat Sheet

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