What Goes In Your Wedding Invitations?
The Bride Link
Editorial Category: 
Tuesday, April 23, 2019

What Goes In Wedding Invitations?

Today on The Bride Link we're talking all about what goes in a wedding invitation!

So if you're just getting started wedding planning, this might be some point of confusion for you. Of course, you know that you need to include the date and time of the ceremony, but what else needs to go in there?

Let's talk about the invitation itself first. This is usually going to be the largest piece of your invitation suite and you're going to want to include the host of the event. So that might be parents if they're paying for it or it might be the couple themselves.

Next, you're going to include the names of the couple followed by the date and the time of the ceremony as well as the location of the ceremony. And don't forget to include the address on the invitation. You can write it at the bottom, something simple like “the reception to follow”. I've also seen “dinner and dancing to follow” or some sort of a description about what they should be planning to eat. So if you're serving something like desserts only, this is a good spot to put “light desserts to follow” so people can know what to expect.

Next, let's talk about your information card. AKA your details card, your accommodations card, your directions card, or really anything your guests “need to know” card. What's going to go on here is any information about wedding attire, the address of your wedding website if you have one. Any information about hotel accommodations, shuttle travel, any directions or really any other information that you think might be important to your guests about your event. Commonly you might find a map on the back of this card if it's needed.

Another card that is sometimes needed is a reception card. You're only going to need this piece if you're having your ceremony and your reception at two separate locations. You're going to want to include the address of the reception and directions if it's needed. If you want to save on your invitation costs and you are using two different locations, you can also put this information on an information card instead. Do this if you want fewer pieces that you have to pay for when you're at print. Another very, very, very important card is your RSVP card. First and foremost, make sure this always is always going to include an RSVP by date. Talk to some of your most important vendors like caterers and try to figure out when they need a final headcount. Give yourself at least one to two weeks before that day and make that be your RSVP by date.

This will give you a little bit of leeway in case not everybody RSVPs on time so you can contact the guests individually and see what the response is going to be about attending your event. Also, if you're going to have any type of meal selections, it's usually going to be on your RSVP card. You can do something simple like list three different options and tell them to simply check a box for which one they want. It really is smart on your RSVP card if you choose to include some sort of line where you can be notified of how many guests are actually RSVP.

So for example, my family, there's myself, my husband and my daughter. So if we send in an RSVP card, are we saying that my daughter is going to attend or just myself and my husband? Without a separate line, you're not going to know! It can make a big difference in your funnel headcount and your catering costs. So make sure to include that.

Commonly you're also going to want to have some sort of identifier so you’ll know who is RSVP. Trust me, if you forget this on your RSVP card, it is a grave, grave, grave mistake. Oftentimes you'll see a line for them to put their name in. Sometimes the line might have an “M” at the beginning of it, so it could be mister and misses attending. This will let you know who the response is coming from. A little secret is if you want to get some ghosts ink or invisible ink, it actually lights up a to UV light. You can put a little number on the back of your RSVP card in invisible ink. So if somebody forgets to write their name in, you can identify them based on the number that you put on the back. So that means you have to have a little bit of forethought and actually number your guest lists. When you're sending out your invitations, the corresponding number on the back of the RSVP card has to go in the correct envelope and to the correct.

Yes, I know this sounds like a lot of work, but if some of your guests forget to put their name on their RSVP card, you’ll be very happy that you did this.

Next, let's talk about your envelopes. You're actually gonna need two to three envelopes for each invitation suite. The first card is your response envelope. This is the one that is going to accept the RSVP card and it's usually a lot smaller than the other two. For formal invitations, you're going to have inner envelopes as well as outer envelopes. The outer envelopes are going to be the most formal, so on the outside, it's going to have your return address on the back flap of the envelope as well as the guest address on the front. Since we're being super fancy and formal, the guest's name should be written out with their full name and with NO abbreviate of cities or states. On the inner envelope, you can be a little bit less formal and you can do things like include first names instead of their full names. This is a good opportunity if you're not going to be inviting any children as part of your wedding guest. You should only list the adults' names on the inner envelope. That's a signal that the kids aren't invited.

Now for the response envelope! When the send in their RSVPs, those are going to be addressed back to you. The most polite thing to do is to pre-stamp your RSVP envelopes so that way it's easy for them to respond back to you and it's a no cost to your guest. Specifically, when we're talking about postage, the best thing to do is to take your first completed invitation suite to the post office and have the person behind the counter weigh it for you. This way they can tell you the exact amount of postage that you're going to want to include on the outer envelope as well as really the RSVP envelope. If you underestimate your postage, I hate to tell you, but none of your invitations are going to get to your guests. They’re actually going to be returned back to the sender. You’ll then have to pay the correct amount of postage all over again and re-mail them.

Some different types of invitation suites are a bit more complicated than others. Some actually need to be hand sorted through the post office instead of going through the machines. If you find out that your invitation suite needs to be hand sorted, it's best to know this in the beginning by taking your original invitation suite to be weighed. You're also going to want to bring in all the invitations in out once to the post office and let them know that it has to be hand sorted. If you have any more questions about invitations, we would love to know what they are so we can answer them!

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