Editorial Category: 
Date: 
Tuesday, April 16, 2019

Set Up Wedding Day Emergency Kit

Today we're talking all about your wedding day emergency kit and like I've said before, it's really important that you have two wedding day emergency kits. One is your personal kit that should be with when you're getting ready and it's filled with items that you're going to need like bobby pins, hair spray, deodorant. That kit is for you as the client, as the bride or groom, so you can be pampered all day but still have everything within your arm's reach in case you need it.

The next kit is your setup wedding day emergency kit. This is for the person that's going to be doing all of your setup and managing all of your vendors. The reason why this is two separate kits is because we highly, highly, highly encourage you to have at least a day of coordinator for your wedding, if not a full-fledged wedding planner. If that's out of your budget, that's okay, but you need to find a friend, aunt, cousin or some sort of volunteer that will act as your day of coordinator. They do all of the things like set up vendors and executing your timeline so you don't need to. That way you can be the guest of honor you deserve to be!

Your Day of coordinator, this is what you should find in their emergency kit. First, it's not really an emergency, but it's just about being prepared. They need to have a certain amount of paperwork. You should expect them to have a timeline. All of the vendors should have that same timeline in advance before the wedding. You're going to want to have a layout, again any vendor that needs to set up onsite should have a layout in advance before the wedding day.

You're going to want to have vendor contact information for anybody that's going to be on site that day, just in case you need to get ahold of them in a pinch. It doesn’t hurt to have access to your vendor contracts just in case there's some sort of misunderstanding. You can immediately find out what the correct item says in their contract.

Next, it's all about set up and so you're going to want to start with having some fasteners. Fasteners might include things like ribbon, we suggest either white or ivory and you could even throw in a little blue, for your something blue if you want, but also twine, fishing line, clothes, pins, clamps, and floral wire. All of these have come in handy on more than one occasion during a wedding setup. It just depends on the type of wedding that you have to determine what you're going to need. But that will at least cover your bases with installing your hanging anything. If anybody wants you to get too deep into hanging stuff into the ceiling, you need to talk to professional first.

Next, you're gonna want to talk about tape and I love tape! I want to have like five or six different types of tape for every single wedding just to make sure I'm prepared for anything. This is going to include floral tape, Scotch tape, masking tape, double-sided tape. Most importantly, a really special tape that’s called Gaffers tape. Gaffers tape might be something that you would see a musician or a Dj have. When they have a cord that crosses the floor and there's a tape that's really strong that goes over it. That's not duck tape, although it might look like it, it's Gaffers tape and once you pull it up, it doesn't leave a sticky residue.

That's why I love it because it's really useful, especially in areas where you're not allowed to leave a mark.

Some other must haves include a lighter. The long ones work best because you might be lighting candles that are far down into a vase or lighting sparklers and you don't want to light it too close to your hand or your face. Scissors are really important and let me go ahead and tell you now...somebody's going to steal your scissors, so bring extra pairs. You’'re going to want to have at least two periods anyway. One for ribbon and fabric and one for some more heavy duty cutting. You can never have enough scissors. It doesn't hurt to bring an extension cord and also make sure that you have your phone charger and a cable. Always a must have is a bottle of water! Even if the weather's going to be nice outside, setups can take a while and you want to make sure that you're well hydrated, but especially in the summer.

Then if you want to have a little bit more in your kit, so you've truly thought of everything you could think about having different types of pens just in case they forgot one for the guest book. A chalk ink pen, a black sharpie. We like to have unlined note cards available in case we need to write little notes like reserved or what the menu item is. We always bring matching umbrellas as wedding planners. That way if it rains you don't have any timeline and taking all of your pictures and it doesn't hurt to have a hot glue gun and glue sticks if you'd been doing something crafty for the wedding or some DIY project.

Most, most, most importantly, snacks! You're going to be doing set up for a long period of time and it does not help if you have a stomach. So make sure you throw in a couple of protein bars or granola bars in your kit.

For more expert wedding planning advice and to find out what we put in your personal wedding day emergency kit, follow us on The Bride Link.

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