Pine and Blossom Photography
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Thursday, August 30, 2018

All About Transportation

You have the dress, the venue, the planner, the caterer, the florist—you think you have it all, and then you realize that you don’t know how you’re going to get from point A to point B. You’ve planned the wedding of your dreams and completely forgotten about transportation. That’s okay—better to catch it beforehand than not at all! Below are a few tips for what to look for when you book a car service to bring your guests to the venue or to spirit you away to the honeymoon of your dreams.

Photo by: JoPhoto


Ideally, you want to book your transportation four months out from your wedding (or earlier, if you’re getting married between April and June, when these services are in high demand due to graduations and high school proms). It may seem early, but this is the best way to lock down your date.

Photo by: Pine and Blossom Photography

If you’re getting married in a remote location, or if you have several out-of-town guests, you may want to consider offering transportation for more than just yourself and your wedding party. In this case, begin by prioritizing close family members and your most important guests. If you still have money left over after that, then begin to create sub-lists until you start to feel the strain on your budget. There’s no rule that says you have to transport people—but it may be a kind offering for anyone elderly, out of town, or especially important to you. Just be sure that you have every driver’s phone number in case of emergency.

Photo by: Shutter Sprite Photography

Plan out your routes and consult your timeline. More often than not, you’re transporting people more than once: to the venue, to the reception (if separate from the ceremony site), and then back home—or to the honeymoon getaway. Accordingly, you’ll want to look at people’s hotel reservations and the size of vehicle you’ll need in order to calculate how many individual trips you’ll need per route, as well as finding the path of travel that best fits with your timeline. This is where Google Maps will be your savior. Just be sure to build in some extra time in case of traffic, and to have a hard ceremony start time during which the vehicle is forbidden from driving up to the venue; nothing can ruin a ceremony faster than the loud, unexpected sounds of a late shuttle pulling up to drop off untimely guests.

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