types of wedding tables, renting tables for wedding
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Tuesday, May 15, 2018

Expert Wedding Advice: What Wedding Rentals Do You Need?

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Here to discuss the ins and outs of your wedding rentals, we have Sarah of Event Rentals by Rothchild.  From the size of tent you need to the varying types of reception chairs you want, Sarah is an expert on all things rental. Follow her advice below!

"As soon as couples get into the throes of wedding planning by choosing a venue, they begin calling rental companies to find out what exactly they need for their wedding day. Some of the most popular questions: What kind of chairs should I get? Do I need two sets of chairs for the ceremony and reception? What table style do I need, and how many guests can each style fit? What about a dancefloor? Do I need a tent? How big does the tent need to be?

We'll begin with the chairs. There are so many styles of chairs across so many price points. Samsonite chairs, a basic style made of plastic and metal, are the most cost efficient, and they are well-suited to outdoor weddings or ceremonies. To dress them up, chair sashes immediately add an elegant touch. You also have white garden chairs, which are some of the most commonly used options, as they carry a bit more weight and, being a single color, tend to look slightly more formal. For something with a little more detail, banquet chairs (most often seen inside--you guessed it--banquet halls) are a slightly more expensive, but certainly beautiful, option. If you want high elegance, however, Chiavari chairs are for you. The most expensive option, these chairs are available in several colors depending on where you rent them, and they immediately elevate even the simplest surroundings. 

The next question is how many chairs you'll need. For a ceremony longer than thirty minutes, you'll want a seat for each guest. Otherwise, you can usually get away with offering seating for 75% of your guests, given that your ceremony is somewhere closer to the twenty-minute mark. For the reception, a served dinner will require a seat for each guest. If you're keeping it light with more of a cocktail-hour feel, you could easily get away with using high-tops rather than traditional tables and only offering seating for your more elderly guests. 

Now, onto tables. More often than not, you'll see one of four different tables used at a wedding reception: the sixty inch round, the six- or eight-foot banquet table, the sixty by sixty inch square, or the high-top cocktail table. A six-foot banquet table seats three on each side and one at each end, while an eight-foot banquet table seats four on each side and one at each end. The sixty-inch round is the next most popular table, and each will seat eight to ten people (although eight people is the most common). The square table fits the most guests, allowing for eight to twelve people per table. However, you have to consider that these tables also require more square footage in general in order for guests to move around them. High-top tables, of course, do not offer seating and instead are used for hors d'oeuvres and are often placed near the bar.

And what about the dance floor? You can find them in white or black, marble or wood. If you want to go custom, you can even arrange for one with your monogram in the center. Before choosing, you need to know what you're using it for. If your dance floor is mostly intended for your gfirst dance or the mother/son and father/daughter dances, you can likely get away with a smaller size (maybe nine feet by nine or twelve by twelve). If you plan for a dance-party-style reception, obviously you'll want to go larger--an eighteen-foot by eighteen-foot dance floor can fit up to two hundred guests. If your dance floor will be placed on a grassy or otherwise unpaved surface, you will also want to get a sub-floor beneath it for stability.

Finally, the biggest question (and often the greatest cost) of an outdoor wedding is the tent. Due to the proliferation of styles and sizes, I recommend answering a few key questions for yourself before going down the rabbit hole of various tent options: Do you really need a tent, or does the venue have another rain plan and reception option? What do you need it for—ceremony, reception, or both? How many guests does it need to fit? You’ll have to have all of this information before you can make the most informed choice.

However, the answer to the question of whether you actually need one is almost always going to be yes. Weather is unpredictable, and the last thing you want is to be in a panic on your wedding day if there’s no other covered option for your event. At minimum, consider putting a tent on reserve until you get a better feel for what your wedding day weather will be; if you don’t need it, just cancel it the week before your event. What you spend to reserve a tent is well worth the peace of mind it brings.”

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